I. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is
AUMA
Association of the German Trade Fair Industry
Ausstellungs- und Messe-Ausschuss der Deutschen Wirtschaft e.V.
Littenstraße 9, 10179 Berlin
Phone 030 24000-0
info@auma.de
www.auma.de
II Contact details of the data protection officer
The data protection officer of the controller is:
RAin Silvia Bauermeister
Phone 030 24000-103
s.bauermeister@auma.de
III General information on data processing
1. scope of the processing of personal data
We only process our users' personal data to the extent necessary to provide a functional website and our content and services. The processing of our users' personal data only takes place regularly with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.
2 Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the fulfilment of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.
3 Data erasure and storage duration
The personal data of the data subject will be erased or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.
IV. Provision of the website and creation of log files
1. description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected in the process:
- Information about the browser type and version used
- The user's operating system
- The IP address of the user
- Date and time of access
- Websites from which the user's system accesses our website
The data is stored in the log files of our system. This data is not stored together with other personal data of the user.
2 Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.
3 Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. We also use the data to ensure the security of our information technology systems.
These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f GDPR.
4 Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
The log files are deleted after sixty days so that it is no longer possible to identify the accessing client.
5 Possibility of objection and removal
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.
V. Use of session cookies
1. description and scope of data processing
Our website only uses technically necessary cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
2 Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f GDPR.
3 Purpose of the data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary for the browser to be recognised even after a page change.
The user data collected by technically necessary cookies is not used to create user profiles.
4 Duration of storage, objection and removal options
Cookies are stored on the user's computer and transmitted by it to our website. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.
Session cookies are automatically deleted at the end of a session.
VI Newsletter
1. description and scope of data processing
You can subscribe to a free newsletter on auma.de. When registering for the newsletter, the email address entered by the customer is transmitted to us.
In addition, the date and time of registration are collected during registration. Your consent is obtained for the processing of the data as part of the registration process and reference is made to this privacy policy.
2 Legal basis for data processing
The legal basis for the processing of data after registration for the newsletter by the user is Art. 6 para. 1 lit. a GDPR if the user has given his consent.
3 Purpose of the data processing
The purpose of collecting the user's email address is to send the newsletter.
4. duration of storage
The data is deleted as soon as it is no longer required to fulfil the purpose for which it was collected. The user's e-mail address is therefore stored for as long as the subscription to the newsletter is active.
5 Possibility of objection and cancellation
The subscription to the newsletter can be cancelled by the user concerned at any time. For this purpose, there is a corresponding link in every email with which the newsletter is sent.
This also makes it possible to withdraw consent to the storage of personal data collected during the registration process.
VII E-mail contact
1. description and scope of data processing
It is possible to contact us on our website via the email addresses provided. In this case, the user's personal data transmitted with the e-mail will be stored.
The data will not be passed on to third parties in this context. The data is used exclusively for processing the conversation.
2 Legal basis for data processing
The legal basis for the processing of data transmitted in the course of using order forms is Art. 6 para. 1 lit. b GDPR.
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.
3 Purpose of the data processing
The processing of personal data from the order forms serves us solely to process the contact. In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data.
4 Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected.
5. possibility of objection and removal
The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by e-mail, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.
All personal data stored in the course of contacting us will be deleted in this case.
VIII Participation in AUMA events
1. description and scope of data processing
Participants can register for AUMA events using an online form. Depending on the event, AUMA uses online registration forms from Microsoft Forms (for data protection at Microsoft, see Microsoft's privacy policy) or the online registration form of the processor ADITUS. The personal data entered in the registration form will be processed. When you visit the ADITUS registration page, data about your visit to the ADITUS website is also collected (see: https://www.aditus.de/datenschutzhinweise/)
2 Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR.
3 Purpose of the data processing
The processing of personal data is carried out to initiate, execute and process the participation contract.
4 Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected.
IX. Web analysis by etracker
No processing of personal data
On www.auma.de we use services of etracker GmbH from Hamburg, Germany(www.etracker.com) to analyse usage data. When storing visitor data, in particular the IP addresses, device and domain data of visitors are only stored in abbreviated form or encrypted, so that it is not possible to draw conclusions about individual visitors. Etracker has been independently audited, certified and awarded the ePrivacyseal data protection seal of approval. You can find more information on data protection at etracker here: https://www.etracker.com/datenschutz/.
X. Social media buttons and walls.io
We use buttons to social media platforms on auma.de. These are simple links to AUMA's presence within the respective platform or links that allow users to share AUMA pages on the social media platform. No plugins are used, so that no data is automatically transmitted to the platform operators when the AUMA pages containing the buttons are visited.
When visiting the social media platforms, personal data may be transmitted to the provider of the social network. User data is also transmitted to and processed on servers in third countries. The purpose and scope of data collection by the respective platform and the further processing of your data there, as well as your rights in this regard, can be found in the respective provisions of the respective controller:
Facebook, Inc, 1 Hacker Way, Menlo Park, CA 94025, USA
For fan pages: Agreement on joint processing of personal data (Art. 26 para. 1 GDPR) www.facebook.com/legal/terms/page_controller_addendum
Facebook privacy policy: www.facebook.com/about/privacy/,
Opt-out option: www.facebook.com/settings and www.youronlinechoices.com,
Google and YouTube
Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
Privacy policy: policies.google.com/privacy,
Opt-out option: adssettings.google.com/authenticated
IndustryArena
IndustryArena GmbH, Schneiderstr. 6, 40764 Langenfeld, Germany
Privacy Policy: Privacy Policy IndustryArena
Instagram Inc, 1601 Willow Road, Menlo Park, CA, 94025, USA
Privacy Policy: help.instagram.com/155833707900388
Threads
Instagram Inc, 1601 Willow Road, Menlo Park, CA, 94025, USA
Privacy Policy: Supplemental Threads Privacy Policy | Instagram Help Centre
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
Privacy Policy: www.linkedin.com/legal/privacy-policy,
Cookie Policy: https://www.linkedin.com/legal/cookie-policy
WhatsApp channel
WhatsApp Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland.
WhatsApp's privacy policy: Privacy Policy - EEA
The privacy policy specifically for WhatsApp channels: Privacy Policy for Channels - EEA
X
Twitter International Unlimited Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland
X Privacy Policy: X Privacy Policy
Walls.io
On auma.de we use widgets from Walls.io, which is operated by Walls.io GmbH, Schönbrunner Straße 213/215, 3rd floor, 1120 Vienna, Austria. When the corresponding AUMA pages are accessed, the IP address and cookie information are transmitted to Walls.io.
Privacy Policy: Walls.io Social Wall Privacy Policy
Other links to external websites are also used on auma.de. AUMA has no influence on the processing of data on these external websites.
XI. Creditworthiness check by Creditreform
AUMA regularly checks and monitors your creditworthiness when contracts are concluded and, in certain cases where there is a legitimate interest, also for existing customers. For this purpose, we work together with Creditreform Boniversum GmbH, Hammfelddamm 13, 41460 Neuss, from whom we receive the necessary data. For this purpose, we transmit your name, address and date of birth to Creditreform Boniversum GmbH. The information pursuant to Art. 14 of the EU General Data Protection Regulation on the data processing taking place at Creditreform Boniversum GmbH can be found here: www.boniversum.de/eu-dsgvo/informationen-nach-eu-dsgvo-fuer-verbraucher.
XII. AUMA Extranet
1. description and scope of the processing of personal data
We use our platform https://extranet.auma.de/ for the exchange of information for registered users.
2 Legal basis for the processing of personal data
The legal basis for data processing in connection with the AUMA Extranet for registered members of this website is Art. 6 para. 1 lit. b) GDPR. The legal basis for enquiries from non-registered members is Article 6(1)(f) GDPR. AUMA's interest in this respect is the provision of information, in particular by and for AUMA members, AUMA service providers and AUMA association bodies.
3 Purpose of the data processing
The processing of personal data is carried out to enable legitimisation when logging in and exchanging information on the AUMA Extranet.
4 Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected.
XIII Microsoft Teams
1. description and scope of the processing of personal data
We use the Microsoft Teams tool to conduct telephone conferences, online meetings, video conferences and/or web seminars (hereinafter: online meetings). Microsoft Teams is a service of Microsoft Corporation.
Various types of data are processed when Microsoft Teams is used. The scope of the data also depends on the data you provide before or when participating in an online meeting.
The following personal data is processed: User details (e.g. display name, email address if applicable, profile picture (optional), preferred language), meeting metadata (e.g. date, time, meeting ID, telephone numbers, location). Text, audio and video data: You may have the option of using the chat function in an online meeting. In this respect, the text entries you make are processed in order to display them in the online meeting. In order to enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera of the end device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the Microsoft Teams applications.
If you do not use Microsoft Teams via the Microsoft Teams application, but via your browser, Microsoft is responsible for processing the data as the provider of Microsoft Teams for data processing. (see also: https://www.microsoft.com/de-de/microsoft-365/microsoft-teams/security)
If we want to record online meetings, we will inform you transparently in advance and - if necessary - ask for your consent.
The chat content is logged when using Microsoft Teams. We store the chat content for a period of one month. Chat content is stored in Exchange. You can configure the settings for deleting or retaining chat content from Microsoft Teams in the deletion and retention policies in the "Microsoft 365 Compliance Centre".
2 Legal basis for the processing of personal data
Insofar as personal data of AUMA employees is processed, Section 26 BDSG is the legal basis for data processing. If, in connection with the use of Microsoft Teams, personal data is not required for the establishment, performance or termination of the employment relationship, but is nevertheless an elementary component of the use of Microsoft Teams, Art. 6 para. 1 lit. f) GDPR is the legal basis for data processing. In these cases, our interest lies in the effective organisation of online meetings and ensuring collaboration, especially in mobile working.
Otherwise, the legal basis for data processing when organising online meetings is Art. 6 para. 1 lit. b) GDPR, insofar as the meetings are held within the framework of contractual relationships. If there is no contractual relationship, the legal basis is Art. 6 para. 1 lit. f) GDPR. Here, too, we have an interest in the effective organisation of online meetings.
3 Purpose of the data processing
The processing of personal data is carried out to organise online meetings.
4 Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected.
XIV Rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller
1. right to information
You can request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you can request the following information from the controller
- the purposes for which the personal data are processed
- the categories of personal data being processed
- the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed
- the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period
- the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing
- the existence of a right to lodge a complaint with a supervisory authority
- all available information about the origin of the data if the personal data is not collected from the data subject
- the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
2. right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification without undue delay.
3. right to restriction of processing
You may request the restriction of the processing of personal data concerning you under the following conditions
- if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
- the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
- the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims, or
- if you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
If the processing of personal data concerning you has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
4. right to erasure
a) Obligation to erase
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies
- The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
- You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 para. 2 GDPR.
- The personal data concerning you has been processed unlawfully.
- The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
- The personal data concerning you have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.
b) Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17 (1) GDPR, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
c) Exceptions
The right to erasure does not apply if the processing is necessary
- to exercise the right to freedom of expression and information
- for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
- for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
- for the establishment, exercise or defence of legal claims.
5. right to information
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed of these recipients by the controller.
6. right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, provided that
(1) the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions. The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the option of exercising your right to object in connection with the use of information society services - notwithstanding Directive 2002/58/EC - by means of automated procedures that use technical specifications.
8. right to revoke the declaration of consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
9. right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
Your contact person
